According to company procedures, independently perform clerical, administrative, and general office duties of confidential nature in some situations typically for teams by discipline with the aim to facilitate the operations of Central laboratory in information flows and formal people interactions, e.g. meetings, workshops, conference.
Main Areas of Responsibilities and Key Activities
1. Providing a wide range of administrative support to facilitate the operations effectively and efficiently in Central Lab and IOU organization in information flow and formal people interactions.
2. Exercise reliable personal judgment and act with tact to greet and screen visitors, incoming calls. Business contacts include persons at all levels within the organization, industry, and community.
3. Schedule appointments and plan for meeting, conferences, workshops, interviews, etc. by providing logistic service and preparing documents.
4. Communicate CLAB managers instructions to various individuals and /or departments; provide and obtain information from other managers.
5. Prepare orders for Chemicals, consumables, and safety equipment.
6. Prepare billing and invoicing documents.
7. Organize international logistics of company internal samples.
8. Support QM team with management and lifecycle of relevant documents.
9. Draft and prepare routine letters and memo complex correspondence, reports, and presentations upon request.
10. Work independently with only general guidance on a variety special projector group activity.
11. Responsible for managing daily comprehensive affairs of CLAB employees, including but not limited to attendance records, management of PPE, stationery, and IT tools.
12. Support of staff for the interpretation of HR related company policies, such as leaves, overtime, benefits.
13. Office area 5S management.
14. Take part of shared responsibilities in the unit not limited in your service scope.
15. And other tasks assigned by team leaders.
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